Setting OneDrive to work with Office 2013 (Windows)
Office 365 allows you to save Word documents, PowerPoint presentations, Excel spreadsheets and Publisher publications to the your OneDrive for accessibility from all of your devices. To do this, simply sign in to your OneDrive from within one of the Office 2013 applications (such as Word) using your OKEY credentials.
It should be noted that OneDrive for Business and OneDrive are not the same. OneDrive for Business is associated with your OSU employee accounts and uses your OKEY email address and password.
From within Publisher, PowerPoint, Word, Excel or Outlook, click on “File” in the upper right corner of the ribbon
Select ‘Account’ and then click ‘Sign In’ and follow the steps in Office365- OneDrive for Business (Windows) for syncing your OneDrive library steps 2-6.
You are now signed into Office.
From here, you can add a photo, adjust the Office Background and Theme and more. You may also notice the “Connected Services” include ‘OneDrive’.
To save a document in OneDrive go to File> Save As> Select ‘OneDrive-Oklahoma State University> and Click Browse. Finally, name the file and click “Save”. The document will be available on all the devices you have enabled OneDrive on (up to 5) as well as the Cowboymail.okstate.edu web app.
To access OneDrive from the web app, go to cowboymail.okstate.edu, click on the tab in the upper left corner and select OneDrive
You may also install OneDrive and the Office 365 apps for your Android and Apple devices by accessing the App or GooglePlay Stores. The University license is currently available to install on up to 5 devices. For more information on Office 365 Apps, click here.
For more information, please see the F.A.Q section at the bottom of the OSU Mailbox Conversion post from November 4th.
Installing OneDrive for Business (Windows)
If OneDrive for Business is not in the All Programs list, you may need to install. To do this:
1. Log into your webmail app via cowboymail.okstate.edu using your OKEY email and password credentials and click “Sign In” (2)
3. Once logged in, click on the tab in the upper left of the screen. This will open a series of tiles (the O365 Apps)
4. Click on the “OneDrive” App. This will open the web application of OneDrive.
5. Select “Get the OneDrive apps” toward the bottom right of the window.
6. Click “Download” under OneDrive for Business. It should be noted that OneDrive for Business and OneDrive are not the same. OneDrive for Business is associated with your OSU employee accounts and uses your OKEY email address and password.
7. Save and Run the installer and follow the instructions, clicking ‘Next’ to continue the process.
8. Once it is installed, you will need to sign in following the same sign in procedure documented in Office 365-OneDrive for Business (Windows)
Office365 – OneDrive for Business (Windows)
Office 365 allows you to save Word documents, PowerPoint presentations, Excel spreadsheets and Publisher publications to the your OneDrive for accessibility from all of your devices. OneDrive works similarly to Google Drive or Dropbox by allowing you to sync and add folders on your computer. To enable syncing of OneDrive Business, follow these step by step instructions:
Office 365; What is it and why should I care?
Over the next three months, Oklahoma State University will be slowly moving all of the faculty, administration and staff from Microsoft Exchange to Microsoft Office 365 (O365). As of November 1st, DASNR has already began the migration and hopes to have everybody moved over by the end of the month. So what does it mean and how does it affect you?
O365 is a subscription based service that Microsoft offers for both personal and business use. This service provides Microsoft Office apps and email as a cloud-based service: you can access Word, Excel, Powerpoint, etc using an internet browser. This access is similar to Google Mail, Docs, Sheets, and Slides. O365 also allows you access to the offline versions of those programs as well (if you do not already have access via the Office 20xx suite). For the most part, you will not notice too much of a difference in your daily activities. You will, however, gain both functionality and access to mobile and web versions of the office apps. In this post I will discuss some highlights of the conversion and O365.
Office 365 Mobile Apps
With Office 365 (O365) mobile apps suite you no longer have to figure out a way to open, edit, and save your documents on your phones or tablets! No longer do you have to pay for a separate set of apps. Those who are part of the OKState community are also O365 subscribers and we can download the app suite onto five different devices. Installing of the apps is pretty straight forward. Open up the Apple or Google Play store on your device and search for Office 365, or you can click on the following links:
Once you have downloaded the app to your device, you will need to set it up. The following overview shows the steps I took to setup Word for Android on my phone. It is the same process for the other apps as well as for the iOS versions.
Opening up the app on my phone I am greeted by the loading screen, which turns into a the setup screen. Here I am given two options. “Sign In” or “Sign up for Free.” Since we already have an O365 we will click “Sign In”
I enter my OSU email address. Similar to the browser version, I select “Work Account”
Once it finishes the configuration and setup, you will be greeted with the following screen:
You will notices it is empty as I have not opened any documents or loaded anything to my OneDrive.
And that is it – very straightforward! If you have any questions or issues, please contact your support specialist. One thing to note, Outlook and the OneDrive app appear to have slightly different setups and will be covered in subsequent blog posts.
After the Email Migration: Outlook on OSX
Like the Windows counterpart, updating to Office 365 when working with OSX machines is straightforward. The following guide will walk you through the steps both pre- and post-migration as your mailbox is migrated to O365.
Prior to the migration make sure Office 2011 is updated. To manually update Office, open up any of the Office programs and click on “Help > Check for Updates.”
Click the “Check for Updates” and let it run then allow it to install any updates. After the updates have been ran and no more updates have been found, you should be good to go!
After the Exchange migration…
Open up Outlook 2011. You should be greeted with the following prompt:
Click “Upgrade.” After a few minutes the window should pop open. You may get one of the following or both prompts, depending on your OSX settings.
Click “Yes” and you should get a “login” box. Enter in your OKEY credentials and click “Okay.” Click ‘Allow’ to continue. You should now be greeted with the following.
Clicking “Allow” will allow Outlook to configure itself with the new Office 365 settings. After that you should be good to go.
If you are one of the lucky ones and have moved to Office 2016, the process for 2016 is very straight forward. Just open up Outlook and you will be prompted with a similar message as the 2011 Outlook. Click “Allow” and enjoy.
If you have not been upgraded to Office 2016 and you would like to, contact your support specialist to arrange a time to upgrade.
OSU Mailbox Conversion
During the weekend of November 7th, the mailboxes for those in DASNR Administration, the administrative support units, and off campus Extension offices will be migrated from Exchange to Office 365. This migration will NOT affect your desktop Office applications – Outlook, Word, Excel, Powerpoint, etc. This past weekend, the mailboxes for staff in DASNR IT were migrated. The migration was smooth and we encountered very few glitches. The following guide will outline the few steps you will need to make after the migration. If you have questions or need help, please contact your DASNR Support Specialist.
Accessing your mailbox after the conversion with Outlook
As users of Outlook, the conversion process is very simple. You can continue to use Outlook during the migration. After the migration, there will be no notification. At some point you will see the following message:
Close Outlook, wait for a few seconds, then open Outlook again. There may be a small delay while the server configures Outlook’s server settings then you will be able to use it as normal. Outlook’s appearance and functionality will not change.
Shortly after Outlook has reconfigured, it will show your increased storage limit.
Accessing your mailbox through the web
After your email account has been converted to Microsoft Office 365, you will need to access your email from a different website: cowboymail.okstate.edu.
At this site enter your full Okey email address and password. After successfully logging into the site, you will have access to your email, calendar and other information.
If you try to log into the Exchange email website, it will give you the following redirect message with a link to the new site.
Lync / Skype for Business.
The transition to Microsoft Office 365 will also transition us from using Microsoft Lync to Microsoft Skype for Business. If you currently use Lync, you will be required to completely exit out of Lync to make the change.
Once you have exited Lync, open Lync again and you will be transitioned over to Skype for Business. If this does not work, close out of Lync and look for Skype for Business in your All Programs menu (Start > All Programs > Microsoft Office > Skype for Business.) If it is not located there, continue using Lync until Skype for Business is installed by Microsoft’s updates.
Frequently asked questions
Q. Will my shared calendars be carried over into Office 365?
A. Yes, in general shared calendars should be transferred. If they do not, you can access them by reopening them. For help doing so, please reference our shared calendars guide.
Q. What should i do if problems happen during the conversion?
A. Contact your DASNR support specialist, they can help you get any issues resolved.
Q. How much space do i get on OneDrive?
A. Currently you will be allotted 1TB of storage space
Q. Do my mailboxes take up part of the 1TB of storage space
A. No, they do not. Mailbox storage is separate from Onedrive.
Q. How are my local archives affected by the migration?
A. Your archives will continue to be connected to your account through Microsoft Outlook. You will be able to access them and make any needed changes in the same manner you did using the Exchange server.